IFS: Evaluates multiple conditions and returns a value that corresponds to the first true condition.IFERROR: Returns the first argument if it is not an error value, otherwise returns the second argument if present, or a blank if the second argument is absent. The Excel IF Statement tests a given condition and returns one value for a TRUE result and another value for a FALSE result.Ensure that value_if_true and value_if_false are provided to the function in the correct order - this is the single most common source of problems with IF.Value_if_false - The value the function returns if logical_expression is FALSE. Value_if_true - The value the function returns if logical_expression is TRUE. Logical_expression - An expression or reference to a cell containing an expression that represents some logical value, i.e. IF(logical_expression, value_if_true, value_if_false) If you were to change the formula to =NOT(B2>A5) it would return TRUE and the cell would be formatted.Returns one value if a logical expression is `TRUE` and another if it is `FALSE`. In this case A5 is greater than B2, so the result will return FALSE. If A5 is NOT greater than B2, format the cell, otherwise do nothing. The Microsoft Excel IF function returns one value if the condition is TRUE, or another value if the condition is FALSE. If A2 is greater than B2, format the cell, otherwise do nothing. Using the earlier Dates example, here is what the formulas would be. Next, select the “ Use a formula to determine which cells to format” option, enter your formula and apply the format of your choice. This means that functions will always refer to the specified cell, even when copied to other cells. You can also make absolute cell references by using a dollar sign. When you do this you can omit the IF function and use AND, OR and NOT on their own.įrom the Home tab, click Conditional Formatting > New Rule. In Excel, functions in the formula bar always start with an equals sign and the parameters are embedded in parentheses. You can also use AND, OR and NOT to set Conditional Formatting criteria with the formula option.
Using AND, OR and NOT with Conditional Formatting In this case, A5 is greater than B2, so the formula returns FALSE. IF A5 is not greater than B2, then return TRUE, otherwise return FALSE. 03/12/14 is greater than 01/01/14, so the formula returns TRUE. IF A2 is greater than B2, return TRUE, otherwise return FALSE. Here are some examples of using AND, OR and NOT to evaluate dates. You can also substitute Text or Numeric values for the TRUE/FALSE values to be returned in the examples. It essentially allows you to create a basic logical. The remaining True/False arguments are then left as part of the outer IF statement. A conditional formula in Excel is a formula that makes a logical test of data using the IF function. Note that all of the examples have a closing parenthesis after their respective conditions are entered. Our goal here is to have the function display Yes if the result is greater than ten, and No.
IF A7 (“Blue”) is NOT equal to “Red”, then return TRUE, otherwise return FALSE. Click on Insert Function and select the IF function. In this case 25 is not greater than 50, so the formula returns TRUE. IF A6 (25) is NOT greater than 50, then return TRUE, otherwise return FALSE. Here are the formulas spelled out according to their logic: The NOT function only takes one condition.
The AND and OR functions can support up to 255 individual conditions, but it’s not good practice to use more than a few because complex, nested formulas can get very difficult to build, test and maintain. NOT – =IF(NOT(Something is True), Value if True, Value if False)įollowing are examples of some common nested IF(AND()), IF(OR()) and IF(NOT()) statements. OR – =IF(OR(Something is True, Something else is True), Value if True, Value if False) When you combine each one of them with an IF statement, they read like this:ĪND – =IF(AND(Something is True, Something else is True), Value if True, Value if False) It can be used as a worksheet function (WS) in Excel. The IF function is a built-in function in Excel that is categorized as a Logical Function.
#If function excel how to
Here are overviews of how to structure AND, OR and NOT functions individually. The Microsoft Excel IF function returns one value if the condition is TRUE, or another value if the condition is FALSE. The value that you want returned if the result of logical_test is FALSE. The value that you want returned if the result of logical_test is TRUE. IF(NOT()) - IF(NOT(logical1), value_if_true, )) Use the IF function along with AND, OR and NOT to perform multiple evaluations if conditions are True or False.
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